The Remote Notary Ninjas<\/strong> app by Notary Ninjas, LLC<\/strong> is designed to make notarization easier to request, manage, document, and complete from one organized platform.<\/p>\n\n\n\n Instead of relying on scattered emails, text messages, phone calls, paper notes, and separate file-sharing services, clients and notaries can manage the entire workflow through the app. This includes requesting a remote notary, submitting documents, communicating about a session, tracking appointments, managing referrals, requesting apostille assistance, creating agreements, and reviewing completed or prior sessions.<\/p>\n\n\n\n The app is built for two primary groups:<\/p>\n\n\n\n The goal is to provide a single system where a client can request help and a qualified notary can manage the assignment from beginning to completion.<\/p>\n\n\n\n Clients can create an account to manage current and prior services without repeatedly entering the same information.<\/p>\n\n\n\n Once signed in, clients can:<\/p>\n\n\n\n The app is designed to recognize returning users by their email address so that new records can be connected to the correct account.<\/p>\n\n\n\n The remote-notary process follows a clear two-step workflow.<\/p>\n\n\n\n The client begins by creating the remote session and entering the necessary booking information.<\/p>\n\n\n\n This may include:<\/p>\n\n\n\n Once submitted, the system creates a unique session and assigns it a numeric Session #<\/strong> and reference number.<\/p>\n\n\n\n The Session # is displayed throughout the app so the client and notary can easily identify the correct appointment when communicating or requesting assistance.<\/p>\n\n\n\n Clients who need urgent service can select an ASAP<\/strong> session.<\/p>\n\n\n\n When ASAP is selected, the request is automatically classified as a Priority Session<\/strong>.<\/p>\n\n\n\n Priority pricing is calculated as:<\/p>\n\n\n\n For example:<\/p>\n\n\n\n The app prevents an ASAP request from being incorrectly submitted as a No-Rush session.<\/p>\n\n\n\n ASAP sessions are made available to eligible notaries who are prepared to respond quickly. If a requested notary is unavailable or does not accept the assignment, the session may be routed to another available notary or placed into the Open Call workflow.<\/p>\n\n\n\n This helps prevent unnecessary delays and gives the client a better opportunity to connect with an available notary.<\/p>\n\n\n\n After the session has been created, the client can submit the documents that need to be reviewed or notarized.<\/p>\n\n\n\n Documents can be submitted in several ways.<\/p>\n\n\n\n Clients can use the iPhone camera to photograph or scan document pages directly through the app.<\/p>\n\n\n\n This is helpful when the client has a paper document but does not already have a digital copy.<\/p>\n\n\n\n The camera and scanner workflow allows the user to:<\/p>\n\n\n\n Clients can upload an existing file already stored on the device.<\/p>\n\n\n\n Supported document types may include:<\/p>\n\n\n\n Editable PDFs can also be processed when they pass the platform\u2019s security checks.<\/p>\n\n\n\n Every remote session receives its own private document email address.<\/p>\n\n\n\n An example may look similar to:<\/p>\n\n\n\n The secure email address appears directly on the booking confirmation and inside Session Details.<\/p>\n\n\n\n The client can:<\/p>\n\n\n\n The email address is connected only to that specific remote session.<\/p>\n\n\n\n When an attachment is accepted, the file is uploaded to the session and becomes visible to the authorized client, business, assigned notary, and other authorized participants.<\/p>\n\n\n\n For privacy, the document-email system is designed to process the attachment without retaining unnecessary email content. The system does not need to preserve the sender\u2019s email address, subject line, message body, or raw email headers as part of the session document.<\/p>\n\n\n\n Documents uploaded through the app, website, camera, scanner, dashboard, or secure session email are organized under the Document<\/strong> section of Session Details.<\/p>\n\n\n\n The client can review information such as:<\/p>\n\n\n\n The document list can refresh while the Session Details page is open, allowing recently uploaded or emailed files to appear without requiring the client to recreate the session.<\/p>\n\n\n\n The goal is for all authorized participants to work from the same synchronized document list.<\/p>\n\n\n\n After a booking is created, the confirmation screen displays important session information, including:<\/p>\n\n\n\n The client can return to the session later to review its status.<\/p>\n\n\n\n Sessions may be organized into categories such as:<\/p>\n\n\n\n Remote and in-person activity can also be organized by service type.<\/p>\n\n\n\n Clients and assigned notaries can communicate through the session workflow.<\/p>\n\n\n\n This helps reduce confusion caused by separate text messages, personal email chains, and phone calls.<\/p>\n\n\n\n Session communication may be used to discuss:<\/p>\n\n\n\n Important session activity may also generate supported notifications so the client does not have to continuously check the app.<\/p>\n\n\n\n The app includes tools designed to help clients prepare before the appointment.<\/p>\n\n\n\n Clients may receive reminders or guidance concerning:<\/p>\n\n\n\n A readiness score or checklist can help identify missing items before the remote session begins.<\/p>\n\n\n\n This can reduce delays, rescheduling, and incomplete notarizations.<\/p>\n\n\n\n The app also supports clients who receive in-person or walk-in notarial services.<\/p>\n\n\n\n A client may complete the required sign-in information through the app or website.<\/p>\n\n\n\n The system can capture information such as:<\/p>\n\n\n\n Returning users can be recognized by their email address.<\/p>\n\n\n\n When an existing account is found:<\/p>\n\n\n\n New users may be prompted to create a password after completing the in-person sign-in.<\/p>\n\n\n\n This allows them to access their record and use additional app services later.<\/p>\n\n\n\n Clients can request apostille assistance through the platform.<\/p>\n\n\n\n The apostille workflow may collect information such as:<\/p>\n\n\n\n Clients can track the request and communicate with the appropriate service provider.<\/p>\n\n\n\n Notaries who provide apostille services may opt into the apostille directory and make their availability visible through the platform.<\/p>\n\n\n\n The apostille workflow is kept separate from a standard remote-notary session so each service can be tracked properly.<\/p>\n\n\n\n The app includes access to a notary directory.<\/p>\n\n\n\n Clients can review available notary profiles and may see information such as:<\/p>\n\n\n\n Clients can use the directory to identify a notary whose qualifications and services match their needs.<\/p>\n\n\n\n Where supported, clients may request or schedule a service directly through the app instead of leaving the platform.<\/p>\n\n\n\n Qualified notaries may receive profile-verification indicators.<\/p>\n\n\n\n Verification features are intended to help clients understand whether important information has been reviewed, such as:<\/p>\n\n\n\n A verification badge does not replace the client\u2019s responsibility to review the service and notary, but it provides additional transparency within the platform.<\/p>\n\n\n\n The app includes a Room Mate and General Lease Agreement Generator<\/strong>.<\/p>\n\n\n\n This feature is designed for people who need a written agreement involving:<\/p>\n\n\n\n Users can enter information such as:<\/p>\n\n\n\n The generator creates an initial agreement based on the information entered.<\/p>\n\n\n\n After the first agreement is generated, the user can continue requesting changes.<\/p>\n\n\n\n For example:<\/p>\n\n\n\n The user can:<\/p>\n\n\n\n The completed agreement can be prepared for printing, sharing, signing, and remote notarization.<\/p>\n\n\n\n The system may also prompt the parties to schedule a remote notary after the agreement is finalized.<\/p>\n\n\n\n The platform can support a more structured rental-agreement workflow designed to reduce identity fraud and misunderstandings between parties.<\/p>\n\n\n\n A Verified Rental Agreement package may include:<\/p>\n\n\n\n This is especially useful for room rentals, apartment shares, roommate arrangements, lease transfers, and sublets where the parties may not know each other well.<\/p>\n\n\n\n All clients and business users can participate in the referral network.<\/p>\n\n\n\n Each participating user receives a personal referral link.<\/p>\n\n\n\n The app\u2019s Share With Friends<\/strong> feature automatically shares that referral link rather than the general website address.<\/p>\n\n\n\n The referral link may be shared through:<\/p>\n\n\n\n When another client uses the link and creates an eligible remote-notary session, the referral is recorded.<\/p>\n\n\n\n The referral system can track:<\/p>\n\n\n\n Clients and businesses function similarly to referral partners or influencers. They can share the service with their audience, contacts, customers, tenants, employees, or community.<\/p>\n\n\n\n A session created through a client referral link is routed only to a notary who participates in the referral network.<\/p>\n\n\n\n A notary who has opted out will not receive that referral-based assignment.<\/p>\n\n\n\n The participating notary who ultimately accepts and completes the session becomes responsible for the referral payment.<\/p>\n\n\n\n If the session is reassigned:<\/p>\n\n\n\n This prevents a referral from being lost merely because the first notary was unavailable.<\/p>\n\n\n\n Businesses can use the platform to schedule and manage remote sessions for multiple clients.<\/p>\n\n\n\n A business account may be useful for:<\/p>\n\n\n\n Business users can:<\/p>\n\n\n\n The business interface follows a workflow similar to the client experience but supports multiple customers or signers.<\/p>\n\n\n\n Clients may communicate with an available notary or operator through the platform\u2019s live-chat system.<\/p>\n\n\n\n Live chat can help with questions such as:<\/p>\n\n\n\n Available notaries may show an online status and respond to visitor requests.<\/p>\n\n\n\n The app supports notifications for important activity.<\/p>\n\n\n\n Clients may receive notifications concerning:<\/p>\n\n\n\n Notifications are intended to reduce missed appointments and delayed responses.<\/p>\n\n\n\n The app is designed to be accessible to a wider range of users.<\/p>\n\n\n\n Supported interface options may include:<\/p>\n\n\n\n Users can also select light or dark appearance settings.<\/p>\n\n\n\n The header clearly displays:<\/p>\n\n\n\n Text, headings, contrast, and layout have been enhanced to improve readability, including for users who prefer larger or slightly bolder text.<\/p>\n\n\n\n The notary side of the platform is designed to help commissioned notaries manage assignments, documents, communication, referrals, profiles, apostille services, and client activity.<\/p>\n\n\n\n Notaries may use the app to:<\/p>\n\n\n\n Paid Notary and Certified Signing Agent accounts may receive expanded access when activated for the released version.<\/p>\n\n\n\n Notaries can manage professional information through their profile.<\/p>\n\n\n\n Profile fields may include:<\/p>\n\n\n\n The profile can be reviewed and updated as the notary\u2019s qualifications change.<\/p>\n\n\n\n Notaries may choose to participate in the public directory.<\/p>\n\n\n\n Directory participation allows clients to find notaries based on qualifications, service area, and available services.<\/p>\n\n\n\n The notary can control certain public profile settings, including whether to display:<\/p>\n\n\n\n Notaries may be required to submit updated commission or verification information before receiving full directory visibility.<\/p>\n\n\n\n When a client creates a remote session, an eligible notary may receive an assignment or Open Call opportunity.<\/p>\n\n\n\n The request can include:<\/p>\n\n\n\n The notary can review the information before accepting the assignment.<\/p>\n\n\n\n ASAP sessions are treated as Priority Sessions.<\/p>\n\n\n\n The system is designed to route urgent requests to notaries who can respond promptly.<\/p>\n\n\n\n If the requested notary does not accept the job within the permitted response period, the session may:<\/p>\n\n\n\n This protects the client experience and helps prevent the network from losing work because one notary was unavailable.<\/p>\n\n\n\n Once assigned, the notary can review the complete Session Details page.<\/p>\n\n\n\n This may include:<\/p>\n\n\n\n The numeric Session # is shown on session lists and appointment cards so the notary can quickly identify the assignment.<\/p>\n\n\n\n The assigned notary can access files under:<\/p>\n\n\n\n Documents may originate from:<\/p>\n\n\n\n The notary can review the document name, size, page count, source, upload date, and available preview.<\/p>\n\n\n\n Access is connected to the current assignment.<\/p>\n\n\n\n If the session is reassigned, the newly assigned notary receives access and the former notary\u2019s access can be removed.<\/p>\n\n\n\n This protects client documents while allowing the active notary to complete the assignment.<\/p>\n\n\n\n Notaries can choose whether to participate in the referral network.<\/p>\n\n\n\n To activate the program, the notary opens the Referral section and:<\/p>\n\n\n\n The client referral percentage must be at least 1 percent.<\/p>\n\n\n\n A commonly recommended percentage is 10 percent, although the participating notary may select a different percentage when permitted.<\/p>\n\n\n\n A notary who opts out will not receive sessions created through client or business referral links.<\/p>\n\n\n\n The notary who accepts and completes a referred session becomes responsible for the referral payment.<\/p>\n\n\n\n The referral dashboard records:<\/p>\n\n\n\n When a referred session is reassigned, the referral obligation transfers to the new assigned notary.<\/p>\n\n\n\n This ensures that the notary who actually receives and completes the work is responsible for compensating the referral partner.<\/p>\n\n\n\n Notaries may request a custom referral URL for marketing purposes.<\/p>\n\n\n\n A custom link may be useful for:<\/p>\n\n\n\n Approved custom links still connect to the platform\u2019s referral tracking system.<\/p>\n\n\n\n Notaries who provide apostille-related services may opt into the apostille program.<\/p>\n\n\n\n An apostille profile may identify:<\/p>\n\n\n\n Apostille requests are managed separately from standard remote-notary sessions so the provider can track each service accurately.<\/p>\n\n\n\n Participating notaries can communicate with website visitors through live chat.<\/p>\n\n\n\n Notaries may:<\/p>\n\n\n\n Live chat gives notaries another way to convert visitors into clients while keeping the interaction within the Notary Ninjas platform.<\/p>\n\n\n\n Notaries and clients can report problems connected to a session.<\/p>\n\n\n\n Examples may include:<\/p>\n\n\n\n Issue reporting creates a structured record so the matter can be reviewed using the session information and activity history.<\/p>\n\n\n\n Remote Notary Ninjas is more than a scheduling form.<\/p>\n\n\n\n It is designed as a complete workflow connecting clients, businesses, notaries, Certified Signing Agents, apostille providers, and referral partners.<\/p>\n\n\n\n For clients, the app provides a convenient way to:<\/p>\n\n\n\n For notaries, the app provides tools to:<\/p>\n\n\n\n The result is a more organized and transparent process from the initial request through document submission, assignment, notarization, and completion.<\/p>\n","protected":false},"excerpt":{"rendered":" Remote Notary Ninjas: A Complete Mobile Platform for Clients, Businesses, Notaries, Signing Agents, and Apostille Providers The Remote Notary Ninjas app by Notary Ninjas, LLC is designed to…<\/p>\n","protected":false},"author":1,"featured_media":95,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[13,19],"class_list":["post-94","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-notary-ninjas-llc-platform-news","tag-remote-notary","tag-remote-notary-app"],"_links":{"self":[{"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/posts\/94","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/comments?post=94"}],"version-history":[{"count":1,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/posts\/94\/revisions"}],"predecessor-version":[{"id":96,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/posts\/94\/revisions\/96"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/media\/95"}],"wp:attachment":[{"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/media?parent=94"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/categories?post=94"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.brooklynnotaryninjas.com\/news\/wp-json\/wp\/v2\/tags?post=94"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
\n\n\n\nHow the App Works for Clients<\/h1>\n\n\n\n
Create a Client Account<\/h2>\n\n\n\n
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\n\n\n\nRequesting a Remote Notary<\/h1>\n\n\n\n
Step 1: Create the Remote Session<\/h2>\n\n\n\n
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\n\n\n\nASAP and Priority Remote Sessions<\/h1>\n\n\n\n
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\n\n\n\nStep 2: Submit Documents<\/h1>\n\n\n\n
Scan or Photograph Documents<\/h2>\n\n\n\n
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Upload an Existing File<\/h2>\n\n\n\n
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Email Documents to the Session<\/h2>\n\n\n\n
docs+SECURETOKEN@brooklynnotaryninjas.com<\/code><\/pre>\n\n\n\n\n
\n\n\n\nViewing Documents in Session Details<\/h1>\n\n\n\n
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\n\n\n\nSession Confirmation and Tracking<\/h1>\n\n\n\n
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\n\n\n\nCommunication With the Assigned Notary<\/h1>\n\n\n\n
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\n\n\n\nRemote Session Readiness<\/h1>\n\n\n\n
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\n\n\n\nIn-Person and Walk-In Sign-In<\/h1>\n\n\n\n
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\n\n\n\nApostille Requests<\/h1>\n\n\n\n
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\n\n\n\nFinding a Notary<\/h1>\n\n\n\n
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\n\n\n\nVerified Notary Profiles<\/h1>\n\n\n\n
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\n\n\n\nRoom Mate and General Lease Agreement Generator<\/h1>\n\n\n\n
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Repeated AI Revisions<\/h2>\n\n\n\n
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\n\n\n\nVerified Rental Agreement Workflow<\/h1>\n\n\n\n
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\n\n\n\nClient and Business Referral Program<\/h1>\n\n\n\n
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\n\n\n\nHow Client Referrals Are Routed<\/h1>\n\n\n\n
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\n\n\n\nBusiness Accounts<\/h1>\n\n\n\n
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\n\n\n\nLive Chat and Assistance<\/h1>\n\n\n\n
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\n\n\n\nNotifications<\/h1>\n\n\n\n
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\n\n\n\nLanguage and Appearance Options<\/h1>\n\n\n\n
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Notary Ninjas, LLC\nRemote Notary & Apostille Support\nVeteran Owned Business\nVersion Information\nLanguage | Color<\/code><\/pre>\n\n\n\n
\n\n\n\nHow the App Works for Notaries<\/h1>\n\n\n\n
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\n\n\n\nNotary Profile Management<\/h1>\n\n\n\n
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\n\n\n\nDirectory Participation<\/h1>\n\n\n\n
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\n\n\n\nReceiving Remote Session Requests<\/h1>\n\n\n\n
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\n\n\n\nASAP and Open Call Assignments<\/h1>\n\n\n\n
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\n\n\n\nSession Details for Notaries<\/h1>\n\n\n\n
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\n\n\n\nAccessing Session Documents<\/h1>\n\n\n\n
Session Details\nDocument\nFiles Attached to This Session<\/code><\/pre>\n\n\n\n\n
\n\n\n\nNotary Referral Network<\/h1>\n\n\n\n
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\n\n\n\nHow Referral Responsibility Works for Notaries<\/h1>\n\n\n\n
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\n\n\n\nCustom Referral Links<\/h1>\n\n\n\n
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\n\n\n\nApostille Provider Participation<\/h1>\n\n\n\n
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\n\n\n\nLive Chat for Notaries<\/h1>\n\n\n\n
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\n\n\n\nDispute and Issue Reporting<\/h1>\n\n\n\n
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\n\n\n\nOne Platform for the Complete Notary Workflow<\/h1>\n\n\n\n
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