Build practical remote notary, apostille, technology, and client-service systems with us
Notary Ninjas, LLC is a technology-forward notary company serving clients who need organized document support, clear scheduling, reliable communication, and practical tools.
Client-first communication
Our work depends on clear intake, careful follow-up, and a calm professional tone. Applicants should be comfortable dealing with clients who may be under time pressure, confused about documents, or trying to solve a deadline-sensitive problem.
Process and automation
We build internal systems for scheduling, records, document generation, client dashboards, notary education, and operational tracking. Strong candidates care about clean workflows and reducing avoidable mistakes.
Professional document handling
Notary and apostille work requires attention to detail. We value people who understand that names, dates, signatures, IDs, document origin, and submission instructions matter.
Positions and candidate profiles
These roles may be full-time, part-time, project-based, internship-based, or contract-based depending on business needs, candidate fit, schedule, and experience.
General Administrative
The general administrative role supports the day-to-day flow of a modern notary and document-services company. This person may help with appointment requests, client intake, phone and email follow-up, document readiness questions, invoice coordination, calendar organization, status updates, and internal task tracking.
Helpful strengths
- Excellent written and phone communication.
- Comfort with calendars, email, forms, spreadsheets, and CRM-style systems.
- Ability to organize client details without losing important information.
- Professional judgment when handling sensitive documents or urgent requests.
- Understanding that notaries cannot provide legal advice.
Full Stack Software Engineer
This role focuses on building and maintaining practical business software for Notary Ninjas, LLC. The core stack includes HTML, JavaScript, Ajax, jQuery, Bootstrap, PHP, and MySQL.
Projects may include dashboards, client portals, document-generation tools, notary education systems, invoice workflows, admin panels, upload forms, reporting systems, and internal automation.
Technical focus
- PHP and MySQL application logic, CRUD workflows, and secure form processing.
- HTML5, Bootstrap, responsive design, JavaScript, jQuery, and Ajax interfaces.
- Git branches, commits, pull requests, release notes, and rollback planning.
- Secure coding practices, input validation, file upload controls, session handling, and error logging.
- Ability to document what changed and why it changed.
Internship subsection
Internship candidates do not need to know everything, but should be able to learn quickly, follow instructions, use Git properly, read existing PHP code, test their own work, and explain what they changed.
Want to see what you may work on?
View a public, high-level snapshot of the Notary Ninjas platform, including file count, lines of code, project size, SQL table count, and SQL record totals.
View Platform Stats PageDigital Marketing Intern
The Digital Marketing Intern role supports practical marketing work for Notary Ninjas, LLC. This includes Facebook Ads, social media marketing, content planning, local business visibility, lead-generation ideas, landing page feedback, campaign tracking, and basic performance review.
Marketing work may include
Creating or organizing social media posts, helping with Facebook Ads concepts, reviewing campaign audiences, writing simple captions, helping with local SEO content ideas, tracking responses, and suggesting ways to improve conversions.
Helpful strengths
- Interest in Facebook Ads, Meta Business Suite, Instagram, TikTok, LinkedIn, and Google Business Profile.
- Ability to write clear captions and simple promotional copy.
- Comfort reviewing basic analytics, clicks, leads, cost per lead, and campaign performance.
- Willingness to learn compliance-sensitive marketing for notary, apostille, and document services.
- Ability to follow brand instructions and avoid making legal advice claims.
Commissioned or Future NYS Notary Public
We are interested in commissioned New York notaries, people preparing to become commissioned, and candidates who understand or want to learn the apostille process.
Candidates should understand the importance of identity verification, signature readiness, document completeness, accurate notary records, professional boundaries, and not giving legal advice.
Helpful strengths
- Current NYS notary commission or active plan to become commissioned.
- Familiarity with acknowledgments, jurats, affidavits, IDs, and notarial certificates.
- Knowledge of apostille preparation or willingness to learn the process carefully.
- Professional appearance, punctuality, and dependable communication.
- Ability to work with clients without creating confusion or giving legal advice.
Who usually fits well here
Notary Ninjas, LLC is not only a traditional notary company. The business combines remote notary services, apostille support, client education, appointment coordination, document generation, custom software, digital marketing, and operational systems.
We value practical people. You do not need to be perfect, but you should be honest about your skill level, willing to document your work, careful with client information, and comfortable asking questions before making assumptions.
What we look for
Career application form
Fill out your contact information, select the role that best matches your background, upload your resume, and include any technical, marketing, notary, apostille, or scheduling details that help us understand your fit.
Remote notary pricing with No-Rush and ASAP options
Brooklyn Notary Ninjas keeps remote notarization clear with two booking choices: a $15 No-Rush Remote Notary Service for clients who can wait up to 24 hours for completed documents, and an ASAP option that follows BlueNotary platform pricing for faster completion.